Administrative Coordinator | Consultancy | Colombia 

By 2030, 150 million people are able to prevent or resolve their most pressing justice problems. Do you want to join us on our mission?

The Hague Institute for Innovation of Law (HiiL), a civil society organisation dedicated to people-centred justice and SDG 16.3, is looking for an Administrative Coordinator, preferably based in Bogota/Colombia. 

Are you a dynamic, independent individual who, at the same time, is able to work in a team in a multidisciplinary environment and under pressure, respecting deadlines? Please keep on reading!

HiiL is part of the Inclusive Justice programme that aims to increase Colombian’s confidence in Justice by reducing levels of impunity, increasing access to quality justice, and promoting respect for the rule of law. The Activity will pursue this goal through a focus on three objectives:

Objective 1: Contribute to reducing impunity by supporting improvements in the use of justice sector tools for the investigation, prosecution, and resolution of high-impact crimes.

Objective 2: Strengthen conflict resolution amongst communities and local justice.

Objective 3: Improve public trust in the rule of law.

To achieve these objectives, HiiL takes a people-centred justice approach in program design and implementation. Under this approach, justice system improvement is focused on being responsive to people’s justice needs, their experiences, and promoting citizen participation in the justice system and in a rule of law culture which enforces people’s rights. This approach strengthens justice systems by creating a cycle that will allow reducing impunity, exercising a culture of legality, and enforcing the rule of law over the medium term.

As an Administrative Coordinator, you will support HiiL’s programme in Colombia. You will be responsible for ensuring the programmes run smoothly, communicating with stakeholders in Bogota, the project municipalities across Colombia and HiiL headquarters. You will bring solutions when necessary.

What are you going to do?

• You coordinate and assist HiiL staff in Bogota and The Hague, Inclusive Justice teams in Bogota, field offices and beneficiaries, and third-party providers;
• You provide administrative support such as scheduling appointments, managing calendars, making travel arrangements, and organising meetings and events;
• You prepare meetings, send invitations, take minutes, send follow-up materials;
• You respond to emails, file documents, and maintain records;
• You prepare reports, memos, and other documents as needed;
• You create and maintain spreadsheets, transcribe interviews and digitise paper-based questionnaires;
• You participate in project meetings;
• You perform general office duties such as ordering supplies, maintaining office equipment, and ensuring a clean and organised workspace while ensuring tight budget control;
• You follow the processes and procedures of The Hague Office (Project Management,procurement, Finance, HR);
• You assist with any other duties as assigned by the authorised HiiL supervisor.

Our new colleague :

• Has a high school diploma or equivalent;
• Has strong communication skills, both written and verbal;
• Has working knowledge of English;
• Is proficient in Google apps such as Google Doc, Google Spreadsheets, Google Slides, Google Drive and similar. Proficiency in MS Office is an advantage;
• Is able to work independently and as part of a team;
• Has excellent organisational and time management skills.

We offer:

• An organisation with a culture in which motivation prevails; the work that we do is meaningful and contributes to changing people’s lives;
• An environment that will strengthen and widen your professional skills;
• Exposure to the international community of access to justice, working on cutting-edge areas around the world.

What else:

• Starting date: 01 May 2023 
• We offer a full time (40 hours) service provider (consultancy) contract for an initial period of 12 months subject to a renewal based on the performance;
• You are commissioned to work as a consultant with a competitive fee and expenses.
• Become part of a dynamic and international team of 70+ professionals;
• Being creative, courageous and collaborative are at the heart of our organisation so that needs to appeal to you and fit you;

Are you the Administrative Coordinator that we need? Please apply using the button below and upload your CV and a short motivation letter.  You have time to apply for this position until Wednesday 29 March 2023.  For more information, please contact Mrs Sanaz Jahanshahi, Programme manager, at sanaz.jahanshahi@hiil.org. 

Please note that we are recruiting on a rolling basis and will try to fill this position asap.

We are committed to ensuring diversity and gender equality within our organisation. Therefore, people of all gender identities, sexes, sexual orientations, races, colours, religions, cultures, abilities, etc. are encouraged to apply for this position. 

Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks. By submitting your application you accept that HiiL will conduct such pre-employment screening for successful candidates. 

Will you join us?
Please apply using the button below and send us your CV and a short motivation letter.